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| Full-time
Company Name: Linguava Interpreters
Title of Position: Office Coordinator
Position Type: Full-Time / Hourly
Location: On-Site
12106 NE Marx St.
Portland, OR 97220
Schedule: Monday-Friday (8 am – 5 pm PST)
Founded in 2010, and located in Portland, Oregon, Linguava Interpreters is a full-service language agency located in Portland, Oregon. We provide on-site interpretation, telephonic interpretation, video relay interpretation, and document translation to connect our clients with a language specialist that will best meet their needs.
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The Office Coordinator will coordinate office activities and operations while providing clerical and administrative support to management.
Duties/Responsibilities:
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Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
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Answering phone calls, transferring callers as appropriate.
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Managing schedules for conference and community spaces.
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Monitoring and ordering inventory for office and breakroom supplies.
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Managing incoming and outgoing correspondence, including emails, faxes, mail and packages.
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Filing and organizing records, invoices and other important documentation.
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Submitting work orders and scheduling repairs for general office space and equipment.
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Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
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Performs other related duties as assigned.
Required Skills/Abilities:
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Strong written and verbal communication skills
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Excellent organizational and time management skills
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Great customer service and interpersonal skills
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Friendly, service-oriented personality
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Keen attention to detail
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Problem-solving and basic troubleshooting skills
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Proficiency with common word processing and spreadsheet software
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Comfortable in a fast-paced environment
Education and Experience:
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High school diploma or equivalent required; Associates degree in office administration or related field preferred.
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At least three years of administrative and clerical experience required.
Physical Requirements:
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Prolonged periods sitting at a desk and working on a computer.
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Must be able to lift up to 15 pounds at times.